There is nothing better for a company than having a corporate intranet to organize, control, and make available to each employee the information necessary to perform their work.
With an intranet, internal information can be distributed effectively, with the aim of ensuring that each employee's duties are carried out smoothly.
What is a corporate intranet?
An intranet is a private website for the exclusive use of a company's staff, meaning it is inaccessible to other people and operates via the internet.
In other words, an intranet is like an online office where employees can search for and access information, share files, collaborate with colleagues, read the latest news, etc.
Today, modern intranets integrate features typical of social networks with the aim of improving internal communication.
What is the difference between an intranet and an extranet?
There are notable differences between these types of networks, which are often confused.
- Intranet: internal network that offers many SaaS (Software as a Service) tools in order to meet business objectives. An intranet should function as the place where everything and everyone comes together.
- Extranet: network accessible to people within the organization and other pre-assigned individuals outside the organization.
Benefits of using an intranet in an organization
There are two main reasons for using intranet software in a business.
1. Effectiveness
A modern intranet allows for both bottom-up and top-down communication. The top-down method is essential for guiding employees toward the company's vision and mission, while bottom-up communication is required to achieve true employee engagement.
Thus, the best intranet software is one that encompasses and allows management to enable employees to communicate in an organized and systematic manner with their superiors and vice versa.
2. Communication
If there is one buzzword in business success, it is communication. Adapting quickly is synonymous with acting quickly, and acting quickly means communicating quickly. In this sense, an intranet unites the company regardless of where employees are located and allows them to communicate everything they need to continue growing.
In addition, it can be adopted more quickly by integrating the most commonly used business applications, as well as a user-friendly interface and high level of security. All you need is a browser and internet access.
7 things corporate intranet software can do
A corporate intranet enables the following.
1. Promote employee engagement
Uniting the entire workforce is no easy task, and keeping employees engaged is very important. With the analytics features of an intranet platform, it is possible to gauge sentiment toward the company, a particular publication, or a campaign.
2. Access from any device
Almost all intranet systems allow access via an application. This means that any employee can log in using their mobile device, computer, tablet, or other device from anywhere in the world.
3. Collaborate with files
Today's intranets allow you to work directly on documents, spreadsheets, slides, or other frequently used applications, which improves productivity. Being able to edit a file stored in the cloud directly and even chat with other colleagues means that everything can focus on what's really important: work.
4. Build pages
Having a tool for building pages is essential in static communication, as it can achieve much more than just providing information. With this tool, you can establish the onboarding period for new employees, host brand assets, set up a place to request IT support, etc.
5. Finding people in personnel directories
Employees at companies with many employees have a problem: they don't know everyone. This can make finding a specific colleague difficult. That's why modern intranets have employee directories that allow you to search by location, job title, skill, etc.
6. Search within the organization
An intranet can store a large amount of information, so searching is one of its most frequently used features. The best intranets not only search for information on pages or in publications, but also in file names.
7. File sharing
Intranets can integrate solutions for sharing existing files (such as OneDrive, Google Drive, Dropbox, etc.), as well as having their own system for storing and sharing files.
SharePoint, the ultimate corporate intranet
SharePoint is a Microsoft cloud platform for content management, document management, intranet creation, and knowledge management to streamline teamwork, find information quickly, and collaborate effectively within the company.
More than 200,000 organizations and 190 million users who use SharePoint to manage intranets, group sites, and content can't be wrong...
At Intelequia, we offer our expertise in SharePoint so that our clients can use this tool as the corporate intranet they so desperately need within their organization.