Digital transformation in educational institutions does not always begin in the classroom. Often, it starts with administrative processes, where the management of enrollments, authorizations, and incident tracking still relies on spreadsheets or emails. These methods consume time, cause errors, and hinder efficiency.
In this context, Power Platform for education emerges as a practical solution to modernize educational management in a secure, scalable, and accessible way.
The challenge of digitalization in educational institutions
In recent years, high schools and educational institutions have increasingly integrated digital tools into the classroom. In fact, according to the OECD report “Digital Education Outlook 2023,” for the 2023/24 school year, around 98% of secondary school students in OECD countries learn and work with digital devices, demonstrating an almost complete penetration of technology in education.
Despite this progress in the classroom, many administrative processes in educational institutions are still carried out manually, limiting efficiency and the effective use of available digital resources.
The lack of system integration and the absence of traceability directly impact administrative staff and, ultimately, the experience of students and families.
Challenges of digitalization in education
The digitalization of education has led educational institutions to face new challenges in their management, including:
- Manual and poorly standardized administrative processes.
- Limited control and tracking of requests and approvals.
- Information fragmented across platforms and scattered documents.
- Limited overall visibility of institutional management.
- Lack of digital skills among teaching and administrative staff.
Regarding this last challenge, it is worth noting that, according to the Eurostat article “Digitalisation in Europe – 2024 edition,” in 2023 only 56% of the adult population in the European Union had basic or higher digital skills. This digital skills gap can hinder the adoption of new technologies in educational institutions (schools, high schools, and universities, among others) and limit the optimization of administrative management.
However, tools like Power Platform enable educational institutions, through a low-code approach, to digitalize processes, automate tasks, and improve operational efficiency without requiring advanced technical knowledge, thus facilitating the digital transformation of educational management.
Power Platform as a driver of digital transformation in education
Power Platform enables educational institutions, from primary schools to universities, to digitalize their processes comprehensively and tailored to their needs, without requiring complex development.
Thanks to its low-code approach, institutions can create internal applications, automate workflows, and centralize information securely and easily, improving administrative efficiency and the experience of both students and educators.
The potential of Power Platform is made tangible through its tools:
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Power Apps allows the development of low-code applications to manage enrollments, track attendance, academic incidents, or internal requests, ensuring that all information is recorded in an organized and structured way from the start.
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Power Automate facilitates the automation of critical processes, such as approvals, notifications to teachers and students, or repetitive tasks, reducing errors and processing times.
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Power BI enables the analysis of key indicators, process monitoring, and data-driven decision-making, supporting continuous improvement in educational management.
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Dataverse provides a centralized database that serves as the backend and infrastructure for Power Platform, storing data on students, teachers, and courses. It enhances and complements the functionality of Power Apps, Power Automate, and Power BI, ensuring coherence, traceability, and a secure data environment that underpins all these tools within the educational institution.
Use cases of Power Platform in educational institutions
Thanks to these tools, Power Platform enables educational institutions to implement practical solutions such as:
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Digitalization of enrollments and admissions (Power Apps).
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Management of scholarships, authorizations, and internal requests (Power Automate + Dataverse).
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Recording and tracking of academic incidents (Power Apps + Dataverse).
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Efficient coordination and communication between departments (Power Automate + Power BI).
These use cases allow institutions to modernize administrative processes without affecting teaching activities, making digital transformation in educational centers tangible, measurable, and efficient.
Benefits of Power Platform for the education sector
Power Platform offers multiple benefits for education, including:
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Reduction of manual and repetitive tasks.
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Greater control and traceability of administrative processes.
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Decrease in errors and duplications.
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Improved experience for teachers, students, and families.
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Flexible and scalable infrastructure for educational digitalization.
These benefits show that Power Platform goes beyond optimizing internal processes in educational institutions: it enables more efficient information management, improves coordination among teachers, students, and families, and reduces administrative errors. By automating tasks, ensuring traceability, and providing a flexible infrastructure, institutions can boost operational efficiency and advance toward full digitalization tailored to their present and future needs.
Digital transformation does not always mean changing how teaching is delivered, but also modernizing the processes that make quality education possible. Power Platform for education provides a practical, secure, and scalable solution that frees up time and resources, allowing schools to focus on what truly matters: learning.
If you want to discover how your educational institution can implement Power Platform and optimize administrative management, contact us today and explore all the opportunities that digitalization offers to educational institutions.